11/14/2023
Board Meeting Notes
6:05 pm meeting called to order
Finances- $23,891.34 in bank. Still have Varsity banquet coming which will be $2,500-$3,000, everything for banquet is done except food.
Still need to pay for BBQ.
Coach is asking boosters to buy 1 set of uniforms number 1-99. Cost $10,000-$15,000. Coach wants to buy a set as well, so there are 2 new sets. Slotted 2025 for DVUSD to pay for Nike uniforms.
Coach looking for sponsors for slim pad and helmets, cost $18,000.
End of Season- 5 players still owe season fees. Food was a big expense this year- some players ate both JV and Varsity team meals.
Previous fees $700 to boosters, $400 to school. Only $225 brought in for team fees.
4 kids on scholarship. For athletes that did not pay Machelle will talk to Lutman about what to do for future.
BBQ- If given advanced notice Deanna can talk to husband about using his works grill trailer. Want to save $ and grill hot dogs and hamburgers. Lindsay to check pricing for food sources. Need to find park. Possibly Terramar, Paloma or park on 35th and Pinnacle Peak. Need licences to rent/liquor license. BYOB B=beverages. Welcome incoming 8th graders and good bye to seniors. Possibly during spring ball, date TBD.
V Banquet- 12/10/2023. Need to order food. Need names for awards. Set up after 12. Doors open 4:30. Banquet 5-7. Senior banners and posters need to be hung.
Regarding soccer sponsorships using football banners, Ryan suggests soccer to get business name/number off banners and they contact that way.
Playoffs: 11/25/2023 6pm open division playoffs. We have both concession stands. Sherry to reach out to previous chain gang and ball boys. 5:00 gates open. 4:30 workers show up. Concessions to have 1 credit card window and 1 cash window. Need hot spot for visitor side. Move 2 iPads to visitor side. Possibly do 50/50 raffle if other volunteer roles filled.
Future Fundraisers: Possibly gift card basket/raffle however we do this for golf tournament. Golf tournament 6/1/2024. Need to work on bundling golf and season sponsorships.
Ryan would like to restructure packages. Will run #’s and present at next meeting. Start talking to sponsors sooner to possibly put logos on shirts.
Concessions- increase prices. Water $1, soda $2, Gatorade $3, popcorn $4. Maybe borrow water heater from church for playoff game so can do hot chocolate at both concessions. Maybe business sponsors at concessions and for that night but business sticker on items.
Need to work on combining happy hours, team meals and give back nights with restaurants. Put calendar together to work on this.
Fundraising in Spring- Corn hole, push BILT, fundraiser for specialists- long snapper, kickers and punters.
Communication of Give Back Nights- there has been a change and information has been hard to get out. Paper to head coach to sign, admin needs to sign and then given to STUGO. Give back nights once per month. Cold Beers and Cheeseburgers info needs to get to Lutman. Big Brothers in January.
Extended Planning Meeting- golf, sponsorships, give back nights with team meals,
Next Meeting- 1/7/2024 12-3 location TBD
7:34 pm all agreed and put in force meeting notes, meeting adjourned
Board Meeting Notes
6:05 pm meeting called to order
Finances- $23,891.34 in bank. Still have Varsity banquet coming which will be $2,500-$3,000, everything for banquet is done except food.
Still need to pay for BBQ.
Coach is asking boosters to buy 1 set of uniforms number 1-99. Cost $10,000-$15,000. Coach wants to buy a set as well, so there are 2 new sets. Slotted 2025 for DVUSD to pay for Nike uniforms.
Coach looking for sponsors for slim pad and helmets, cost $18,000.
End of Season- 5 players still owe season fees. Food was a big expense this year- some players ate both JV and Varsity team meals.
Previous fees $700 to boosters, $400 to school. Only $225 brought in for team fees.
4 kids on scholarship. For athletes that did not pay Machelle will talk to Lutman about what to do for future.
BBQ- If given advanced notice Deanna can talk to husband about using his works grill trailer. Want to save $ and grill hot dogs and hamburgers. Lindsay to check pricing for food sources. Need to find park. Possibly Terramar, Paloma or park on 35th and Pinnacle Peak. Need licences to rent/liquor license. BYOB B=beverages. Welcome incoming 8th graders and good bye to seniors. Possibly during spring ball, date TBD.
V Banquet- 12/10/2023. Need to order food. Need names for awards. Set up after 12. Doors open 4:30. Banquet 5-7. Senior banners and posters need to be hung.
Regarding soccer sponsorships using football banners, Ryan suggests soccer to get business name/number off banners and they contact that way.
Playoffs: 11/25/2023 6pm open division playoffs. We have both concession stands. Sherry to reach out to previous chain gang and ball boys. 5:00 gates open. 4:30 workers show up. Concessions to have 1 credit card window and 1 cash window. Need hot spot for visitor side. Move 2 iPads to visitor side. Possibly do 50/50 raffle if other volunteer roles filled.
Future Fundraisers: Possibly gift card basket/raffle however we do this for golf tournament. Golf tournament 6/1/2024. Need to work on bundling golf and season sponsorships.
Ryan would like to restructure packages. Will run #’s and present at next meeting. Start talking to sponsors sooner to possibly put logos on shirts.
Concessions- increase prices. Water $1, soda $2, Gatorade $3, popcorn $4. Maybe borrow water heater from church for playoff game so can do hot chocolate at both concessions. Maybe business sponsors at concessions and for that night but business sticker on items.
Need to work on combining happy hours, team meals and give back nights with restaurants. Put calendar together to work on this.
Fundraising in Spring- Corn hole, push BILT, fundraiser for specialists- long snapper, kickers and punters.
Communication of Give Back Nights- there has been a change and information has been hard to get out. Paper to head coach to sign, admin needs to sign and then given to STUGO. Give back nights once per month. Cold Beers and Cheeseburgers info needs to get to Lutman. Big Brothers in January.
Extended Planning Meeting- golf, sponsorships, give back nights with team meals,
Next Meeting- 1/7/2024 12-3 location TBD
7:34 pm all agreed and put in force meeting notes, meeting adjourned