03/06/2024
Attendance: Machelle, Sherry, Rick, Wanda, Kristin, Deanna, Lisa, Sherri, Jen H, Lindsay N. Amanda, Coach Lutman (zoom), Nicole H., Dana, Tim (zoom)
6:02 meeting called to order
7 v 7- Last week went well. Next one in April. Other events will be bigger with more kids attending. Next 7’s April 13. May 25 at Scottsdale Sports Complex. 6/1 O’Conner 6pm. Shadow Ridge if we want, 6/15 evening, 7 v 7 and Big Man.
Summer Camp- everything at Ridge. Best option, good for kids and community. Around $400. July 18-21. Emir working on places to donate food. Sherry, Sherri and Lisa working on reducing expenses. Start 6 am, ends 9 pm.
March 20- parent meeting in gym. Kyle Morgan, Catapult Sports, works with recruiters, what classes kids take, NCAA. Needs 30-40 minutes. Possible break out for him at the end for people interested. Tom, BILT, presenting.
Big Parent meeting- 7/27
BBQ/Spring Ball event- May 1, meal for football others would have to buy. Band, pom, cheer, community, etc. Exhibition game. Welcome 8th graders, goodbye to seniors. Rent grills. Hot dogs, hamburgers, chips, etc. Tickets for food. Lutman talked to Vanessa and ok for field. If fundraiser need paperwork. Possible incoming 8th graders we pay food. Parents to pay for food.
Helmets (soft)- 7 v 7 school writing PO for order. Once in Dana will put on logos saving $7 per helmet.
Concessions- Need more volunteers. This Fri, ⅜, still need 2-4 pm volunteers. 25% to track team from Ridge Invite. Lutman to post on Band for volunteers. Lisa doing well finding discounts, donations, etc. for concessions.
Will get some home youth football games in spring. Football would get concessions. No dates yet. Post to Ridge Army to have parents work concessions.
Want sponsors for food times.
Sponsorships- Ryan stepping down and at this time we do not have anyone for position. Working on changing sponsorship levels. Working on annual basis and year round representation. If year round sponsors would give funds to other sports to have banners up year round. Tony wants banners down after football. Asked Lutman to advocate to pay other sports to have banners up.
Reactivate old sponsors and find new ones. All levels of donation from families to large business. Want pop ups on field for bigger sponsors.
If you get a sponsor 10% went to player account.
Previous season 3 kids not not pay in full, Sherry’s help.
Fees lowered.
Golf Tournament- Nicole head of golf committee. Meeting as soon as possible for committee. 6/1 Coyote Lakes 6 am registration, 7 am start. Need silent auction items and each team needs a basket to donate. Coaches get to golf, free. If coaches don’t golf at least come for lunch.
Website- Link sent to coaches, first draft. Missing varsity bios from website. Boosters have senior bios. Upload minutes, tab for booster meeting minutes. Can post schedule, 7’s, practice, etc. 3/16-17 season schedule should post. Need to pay soon to keep domain.
BILT/Fundraising- Tom to cover on 3/20 to do presentation and answer questions. Card fundraiser launch last day of summer camp 7/21. First school in area to launch. That Fri. check in point and big push that Sat. Run for 2 weeks. Sell 25. Fist 25 to go to fees, $350.
Still owe winning team dinner and losing team to serve from previous season.
Fees-launching fees 5/1. Need to determine if summer weight lifting is paid through school or boosters.
Summer Weightlifting - Start 5/28
Team Meals- $10 budget for team meals currently. Spent too much past year as kids were on both rosters. If a company wanted to donate specifically for a team meal it could be mentioned that the meal was donated by specific company.
In and Out wants to do give back night
Next Year Committee Members- Nominations and voting at banquet. Nominations run (in bylaws) per school year. Positions filled after banquet. In coming freshman at Big Parent Meeting. Would need board meeting to change bylaws. Bylaws to go on website.
Board Member- Want to add concessions to board as it adds so $ to program.
Treasurer- Dawn C. previous Treasurer. Machelle went to bank. Dawn on AZ Corporations to remove, Wanda to go in to bank to physically sign. Change bylaws to only Treasurer and President to bank to for bank. Need logins from Dawn.
Vote Treasurer in
13 yes, 0 no votes to place Wanda Williams in as Treasurer starting immediately (3/6/24) and for the 2024 football season, May 31, 2024- May 2025.
Next Meeting- 4/9 6pm at Sherri.
Possible golf committee meeting week of 3/18. Scheduled 3/19 6pm.
Need lead for sponsorships
Tim-link to pay for golf tournament, Zelle and Paypal
7:33 meeting closed
Attendance: Machelle, Sherry, Rick, Wanda, Kristin, Deanna, Lisa, Sherri, Jen H, Lindsay N. Amanda, Coach Lutman (zoom), Nicole H., Dana, Tim (zoom)
6:02 meeting called to order
7 v 7- Last week went well. Next one in April. Other events will be bigger with more kids attending. Next 7’s April 13. May 25 at Scottsdale Sports Complex. 6/1 O’Conner 6pm. Shadow Ridge if we want, 6/15 evening, 7 v 7 and Big Man.
Summer Camp- everything at Ridge. Best option, good for kids and community. Around $400. July 18-21. Emir working on places to donate food. Sherry, Sherri and Lisa working on reducing expenses. Start 6 am, ends 9 pm.
March 20- parent meeting in gym. Kyle Morgan, Catapult Sports, works with recruiters, what classes kids take, NCAA. Needs 30-40 minutes. Possible break out for him at the end for people interested. Tom, BILT, presenting.
Big Parent meeting- 7/27
BBQ/Spring Ball event- May 1, meal for football others would have to buy. Band, pom, cheer, community, etc. Exhibition game. Welcome 8th graders, goodbye to seniors. Rent grills. Hot dogs, hamburgers, chips, etc. Tickets for food. Lutman talked to Vanessa and ok for field. If fundraiser need paperwork. Possible incoming 8th graders we pay food. Parents to pay for food.
Helmets (soft)- 7 v 7 school writing PO for order. Once in Dana will put on logos saving $7 per helmet.
Concessions- Need more volunteers. This Fri, ⅜, still need 2-4 pm volunteers. 25% to track team from Ridge Invite. Lutman to post on Band for volunteers. Lisa doing well finding discounts, donations, etc. for concessions.
Will get some home youth football games in spring. Football would get concessions. No dates yet. Post to Ridge Army to have parents work concessions.
Want sponsors for food times.
Sponsorships- Ryan stepping down and at this time we do not have anyone for position. Working on changing sponsorship levels. Working on annual basis and year round representation. If year round sponsors would give funds to other sports to have banners up year round. Tony wants banners down after football. Asked Lutman to advocate to pay other sports to have banners up.
Reactivate old sponsors and find new ones. All levels of donation from families to large business. Want pop ups on field for bigger sponsors.
If you get a sponsor 10% went to player account.
Previous season 3 kids not not pay in full, Sherry’s help.
Fees lowered.
Golf Tournament- Nicole head of golf committee. Meeting as soon as possible for committee. 6/1 Coyote Lakes 6 am registration, 7 am start. Need silent auction items and each team needs a basket to donate. Coaches get to golf, free. If coaches don’t golf at least come for lunch.
Website- Link sent to coaches, first draft. Missing varsity bios from website. Boosters have senior bios. Upload minutes, tab for booster meeting minutes. Can post schedule, 7’s, practice, etc. 3/16-17 season schedule should post. Need to pay soon to keep domain.
BILT/Fundraising- Tom to cover on 3/20 to do presentation and answer questions. Card fundraiser launch last day of summer camp 7/21. First school in area to launch. That Fri. check in point and big push that Sat. Run for 2 weeks. Sell 25. Fist 25 to go to fees, $350.
Still owe winning team dinner and losing team to serve from previous season.
Fees-launching fees 5/1. Need to determine if summer weight lifting is paid through school or boosters.
Summer Weightlifting - Start 5/28
Team Meals- $10 budget for team meals currently. Spent too much past year as kids were on both rosters. If a company wanted to donate specifically for a team meal it could be mentioned that the meal was donated by specific company.
In and Out wants to do give back night
Next Year Committee Members- Nominations and voting at banquet. Nominations run (in bylaws) per school year. Positions filled after banquet. In coming freshman at Big Parent Meeting. Would need board meeting to change bylaws. Bylaws to go on website.
Board Member- Want to add concessions to board as it adds so $ to program.
Treasurer- Dawn C. previous Treasurer. Machelle went to bank. Dawn on AZ Corporations to remove, Wanda to go in to bank to physically sign. Change bylaws to only Treasurer and President to bank to for bank. Need logins from Dawn.
Vote Treasurer in
13 yes, 0 no votes to place Wanda Williams in as Treasurer starting immediately (3/6/24) and for the 2024 football season, May 31, 2024- May 2025.
Next Meeting- 4/9 6pm at Sherri.
Possible golf committee meeting week of 3/18. Scheduled 3/19 6pm.
Need lead for sponsorships
Tim-link to pay for golf tournament, Zelle and Paypal
7:33 meeting closed